Dam clocking cards

For most companies, clocking in machines are a must have device for keeping track of the hours and shifts worked by employees. Without them, the entire payroll system would be incredibly confusing and it would be difficult to manage employees’ working patterns effectively. Clocking in machines mean that payroll are able to keep track of every individual employee’s hours worked, overtime, holiday and absences.

Not only are clocking in machines a great way to keep track of the hours employees are working in terms of payroll, but they also motivate staff to arrive on time and complete their full shift. Employees will know that their arrival times will be recorded and will be less tempted to cut corners on their hours. They will also have something to work towards in terms of their own attendance and punctuality.

Despite the definite need for a clocking in machine in most companies, in the past they have not come without their hassles. In fact, they have a reputation of being unreliable, confusing for staff, and some end up believing they are more hassle than they’re worth.

If this all sounds like a very familiar experience, it might be difficult to believe that clocking in machines have come a long way in terms of their technology and usability experience on all parts.

Long gone are the days when employees were required to remember ridiculously long identification numbers, only to be greeted by a five minute wait to be registered as being present for their shift. Your company need no longer be subject to a clocking in machine refusing to recognise a fingerprint which is definitely your own.

Instead, clocking in machines have been modernised, with the use of Dam clocking cards. Instead of the old processes for clocking in, employees can be instantly recognised with ease, by simply inserting an allocated card into the machine at the beginning and end of each shift, as well as when unpaid breaks are taken.

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What are Dam clocking cards?

Dam clocking cards are small, pocket sized cards which are allocated to each member of staff. They are to be used alongside the compatible models of clocking in machines, including the Amano EX 80, and the Amano MJR 8000.

Dam clocking cards are used by employees when they start and end their shifts at their workplace, as their method of recording visually and electronically the times they have arrived and the times they are leaving the work premise.

At the top of each Dam clocking card are several pieces of information which are specific to the employee the card has been given to, to identify them. This includes the employee’s name, number and the end date for which the card which be used, indicated by the term ‘pay ending’. Employees will fill out this information by hand before using the card.

Underneath the identification section of the Dam clocking cards is where clocking in and out times will be printed automatically by the clocking in machine.

In the space for information to be automatically printed, several pieces of information are recorded on the Dam clocking cards. The day and date are firstly recorded, so it is clear as to when the employee has done their shift. Next to this, the time the employee clocks in is recorded, following the time they clock out.

Many companies find that a visual representation of the hours an employee has worked, along with their exact arrival and end times for shifts is a good motivator for employees to arrive on time and complete their full shift before leaving. This is because they can clearly see how many hours they have worked, and that it is being noticed and recorded fully by their managers.

At the end of a shift, the total number of hours worked that day will also be printed automatically onto Dam clocking cards, followed by the accumulated total of that payment period, be it weekly, bi-monthly or monthly. This feature also acts as a motivator for employees, who can keep a track of the amount of hours they have worked and how much they will be getting paid for their efforts.

Lastly, the overtime figure and balance is presented at the end of the row. This lets staff know whether or not they have worked their full amount of hours due for the shift, if they have worked overtime or if they have not met the required shift time.

For employers, the overtime figure being presented allows them to reward staff who are putting in extra effort to their jobs, and keep track of people who are failing to keep up with their hours.

The visual reminder for employees as well as for their managers inspires a workforce to be more efficient, more productive and aware of their time keeping. As well as this motivation, the process of simply inserting the card and instantly being clocked in saves time for employees at the beginning and end of their shifts.

Dam clocking cards are self-explanatory in terms of the way the data is presented; this means that employees and payroll staff are able to gather much information from a simple glance, and can easily analyse the data for payment purposes.

The clocking in machines also have an automated card feed so that there is no risk of the print overlapping or being difficult to read.

How to use Dam clocking cards

Clocking in machines have a reputation of being more hassle than they’re worth, taking hours to figure out and set, creating another inconvenience every time another person joins the team and resetting every time there’s a small power cut, not to mention the confusion they cause twice a year when the clocks are turned back. Aside from that, staff are constantly complaining that they are delayed and that they were, in fact, on time to start work.

If any of that sounds all too familiar for your company, you may be finding it difficult to comprehend that clocking in machines have since come a long way in terms of their technology and usability. There is no an answer to all your clocking in and out needs.

When using an Amano clocking in machine alongside Dam clocking cards, it really is very simple, and we can assure you that it won’t take long to get used to relying on such an easy process. So, how do you get started with Dam clocking cards?

The Dam clocking cards will be used on entry and exit of the workplace, at the beginning and end of each shift, so we advise that you set up the clocking in machine in a convenient place, where employees are likely to pass at those specific times. This will reduce the chances of your employees forgetting to clock in and out when they need to.

As well as placing the clocking in machine in a convenient place for employees to use, you will also need to ensure that the clocking in machine is in a secure place which is only accessible for staff. An example could be in a staff locker room, a store room or the staff break room.

Once you have installed the clocking in machine, you will need to allocate each member of staff with a Dam clocking card for the following week. When your employees first receive the card, it is advisable to give them a short explanation as to what it is used for. This includes how they can use their own card to their advantage, by keeping track of their attendance and punctuality and how many hours they have worked, as well as the overtime they are doing and the pay that they will receive. It is also important to tell employees the importance of clocking in using this system, so that they commit to doing it every day. 

Dam clocking cards are small enough to be kept in a purse, wallet or pocket measuring just 83mm x 187mm. Encourage staff to take care of the cards whilst they are on their shift.

Instruct employees that when they arrive at work, they should simply go to the clocking in machine before starting their shift, insert their Dam clocking cards into the machine; from there the machine will take the card and print the necessary information. The card can then be removed. It really is that simple!

Employees should repeat this procedure at the end of their shift too, as well as at the beginning and end of their unpaid breaks, so that these will also be accounted for on their Dam clocking cards.

Once the week is over, the Dam clocking cards should look complete, with all the relevant information printed on them. You will then need to allocate your employees with new Dam clocking cards so that they can repeat the process for the following time period.

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What are the benefits of using Dam clocking cards?

Dam clocking cards used alongside a compatible clocking in machine are one of the most efficient, useful pieces of technology on the market today for managing staff shifts and payroll. Just in case you still need convincing of the efficiency of these new, innovative devices, we have put together just a few of the benefits of using a clocking in machine alongside Dam clocking cards.

Efficiency for payroll

Payroll is one of the most important departments in any business, and also one of the most difficult jobs to take control of. If mistakes are made, they can cause staff dissatisfaction, and large fines from HMRC.

The use of Dam clocking cards is the most efficient way of monitoring employees’ hours and shifts from a payroll perspective. They can use the cards to total hours, calculate pay and keep track of absences, lateness, overtime hours and holiday.

As well as meaning that payroll staff have an easier time totalling the hours, they are less likely to make costly mistakes, and will save more time on the process too.

Staff motivation

One of the most beneficial aspects of Dam clocking cards is that they provide employees with a visual presentation on their efforts in terms of their attendance and punctuality. As well as drawing their attention to their own achievements, Dam clocking cards also act as a reminder that the employee’s work is being monitored, and this often motivates them to do better.

Instant clock in

The use of Dam clocking cards means that time is saved in the process of clocking in at the beginning of an employee’ shift and at the end too. Employees are not required to remember any ridiculously long ID numbers, and there is no risk that their fingerprint will not be acknowledged. In the past, clocking in machines have had a slight delay when staff have tried to clock in, and this means that individuals could be wrongly classed as being ‘late’ when in actual fact they were on time. This issue can cause complaints and dissatisfaction from employees.

The process of using Dam clocking cards is instant, taking only a matter of seconds for employees to be recognised as being present. As soon as the card is inserted into the clocking in machine, it will be recognised within seconds and the result is a more efficient clocking in process.

There is no doubt that Dam clocking cards are one of the most efficient, usable methods for your staff to record their hours and attendance. Contact us to find out more about Dam clocking cards and our other clocking in products. Our friendly, knowledgeable staff will be able to give you advice specifically for your requirements.

Northampton Time Recorders Ltd
Clock Cards & Time recorder consumables
8 Church Way
NN14 1JS
Tel: 01536 510222

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